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Working With Automation Series: How To Create Automation Series?

Last Updated: Jul 05 2016 08:55 am UTC
You can create automation series for your emails. The emails will be automatically sent to your clients, coworkers, potential clients, etc.sending ., at the time and trigger that you specify in this category.

Open ''Automation'' and click on the button: ''New Automation''.

 

You can choose 5 different triggers for your emails sending. 

  • Subscribed to a List or Segment — by choosing this trigger automation series will start when subscriber joins a list or a segment that you need to specify once this trigger is chosen
  • A Field is Updated — series will begin when a specific field changes its value which you will specify once this trigger is chosen. You will need to start by choosing a list, then a field name and then type in the field value that will trigger the automation series.
  • A specific Date occurs — series will begin to send when a specific date occurs. You will be able to specify list and date field once this trigger is chosen
  • A Campaign is Opened, or Clicked — series will begin to send once a specific campaign is opened or clicked. You will be able to specify a precise campaign and choose rather it should be opened or clicked if you choose clicked you can also choose any link or a specific link should be clicked. 
  • Based on previous Automation — Automation series will begin to send when a specific automation has ended. You can select automation series that will trigger a new automation series to send as soon as a subscriber has finished the specific automation that you have selected.

When a trigger is chosen, you will be able to choose based on what criteria the automation series must start. Then you will need to enter:

  • Automation title 
  • Sender Name — already predefined
  • Sender Email — already predefined
  • Choose days of the week when automation series must be sent
  • Choose enrolment limits

One you have entered all the information needed, click on Create button.

You will be redirected to Automation Builder.

There you will see the first block which is a trigger block (in purple). By clicking on the block, you will be able to change settings you entered in the previous step.

Under the trigger block, you will see a “+“ icon. Click on it to add the first email in the series. Once you add an email, a right-side bar will open. There you need to enter:

  • Title of the message
  • Select a delay
  • Enter a Subject Line
  • Choose a Template

Note: There cannot be two messages next to each other with delay — Immediately. 

If you need to change settings of the message you can click on Message settings link, and change. 

Click Create

Under the first email block, you again will see a “+“ icon. By clicking on the icon you will see additional options like adding IF conditions, SMS message, Random Split,  Notify someone, Tag, Join, End.

IF condition

It will split your first message into two branches. The title of those branches will depend on what you have chosen while adding the condition. You change choose to split message by opens or by clicks if you choose clicks then you can also choose if subscribers click on any link or a specific link in the previous email.

For example, we chose to add IF opened an email. There will be one branch called OPENED, and the other one will be called DIDN'T OPEN. You can add emails or SMS to each of the branches, or you can continue with one branch only. For example, if we chose to add email only to an OPENED branch, the ones that didn't click previous email won't receive any messages. 

So what you can do with the IF condition is to separate your subscribers by those who opened/didn't open your message. And then based on that criteria send other messages.

SMS message

You can also add SMS messages in automation series. Just choose it from + icon drop down and enter message title, subject line and message in the right-side bar.

Random split

Random split will divide your message into two branches. You can select in the right-side bar the percentage of each branch. You can divide subscribers to 50/50 ratio or whatever you need.

For example, we added an email and after that, we have prepared two emails and want to test which one has better results (you can use random split to test as well). So we add a random split after the email and divide our subscribers into two groups. As mentioned we can set the percentage of the each branch. And the add our prepared emails.

Note: Emails don't always have to be prepared, you will be able to create one on the spot as well.

Notify someone

This is a condition that you can use to notify some people about different events in the automation series. 

For example, you have a series of Welcome messages, and at the last message you can add Notification condition and add emails of the people that you want to notify, they can be sales managers. The email will be sent to then with people that have completed welcome series, then sales managers they can contact them. 

Tag

You will be able to tag subscribers based on their actions in automation series. Just add a tag by selecting from + icon. Then add a tag title. If a subscriber will pass the tag condition it will be automatically added to the list and you will be able to segment those subscribers.

Join

After the IF condition or Random Split, you can also join branches. You can use that to end series or to continue to send messages to both branches. 

End

Every automation must be completed with the End condition. You can add it by yourself or if you forgot the system will add it automatically as soon as you Activate your automation series.

 

After you have built automation series the only thing left to do is to activate your series. You can do that by clicking on the Activate Automation button on the bottom row on the right.

 

 


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