Working With Automation Series: How To Create Automation Series? (VIDEO)

Last Updated: Sep 18 2020 08:24 am UTC

You can create automation series for your emails. The emails will be automatically sent to your clients, coworkers, potential clients, etc. at the time and trigger that you specify in this category.

Open Automation section and click on the button New Automation

You can choose 5 different triggers for your email sending. 

  • List Action — by choosing this trigger automation series will start when a subscriber joins a list or a segment that you need to specify once this trigger is chosen or when a specific field changes its value which you will specify once this trigger is chosen. You will need to start by choosing a list, then a field name and then type in the field value that will trigger the automation series.

  • Specific Date occurs — series will begin to send when a specific date in the list occurs. You will be able to specify the list and date field once this trigger is chosen.

  • Campaign Action — series will begin to send once a specific campaign is sent,  opened, or clicked. You will be able to specify a precise campaign and choose rather it should be sent, opened, or clicked. If you choose clicked you can also choose if any link or a specific link should be clicked. 

  • Automation Completed — Automation series will begin to send when a specific automation has ended. You can select automation series that will trigger a new automation series to send as soon as a subscriber has finished the specific automation that you have selected.

You can find the appropriate list/campaign/automation by typing the title in the first row of the drop-down menu, which will help you find the exact one you are looking for. 

When a trigger is chosen, you will be able to choose based on what criteria the automation series must start.

Then you will need to enter:

  • Automation workflow title 

  • Sender Email — already predefined, but can be changed

  • Sender Name — already predefined, but can be changed

  • Reply Address — already predefined, but can be changed 

  • Choose tracking settings

  • Choose days of the week when automation series must be sent

  • Choose enrollment limits

Once you have entered all the information needed, click on the Create automation button.

You will be redirected to Automation Builder

There you will see the first block which is a trigger block (in purple). By clicking on the block, you will be able to change settings you entered in the previous step.

Under the trigger block, you will see a ''+'' icon. Click on it to add the first email in the series.

Once you add an email, a left-sidebar will open.

There you need to enter:

  • Title of the message

  • Select a delay

  • Enter a Subject Line

  • Choose a Template

If you need to change settings of the message you can click on Message settings link and change previously defined settings. 

Once you have entered all the information needed, click on the Save button.

Under the first email block, you will see a ''+'' icon. By clicking on the icon you will see additional options:

  • Add Email

  • Add SMS (only available if the list has SMS type field in it)

  • Add IF split

  • Add Random Split

  • Add Webhook

  • Join

  • Add endpoint

IF split

It will split your first message into two branches. The title of those branches will depend on what you have chosen while adding the condition. You change choose to split message by opens or by clicks. If you choose clicks then you can also choose if subscribers click on any link or a specific link in the previous email.

For example, we chose to add IF opened an email. There will be one branch called OPENED and the other one will be called DIDN'T OPEN. You can add emails or SMS to each of the branches, or you can continue with one branch only. For example, if we chose to add email only to an OPENED branch, the ones that didn't click the previous email won't receive any messages. 

You can also use a list value to separate the two branches.

Random split

A random split will divide your message into two branches. You can select in the left-sidebar the percentage of each branch. You can divide subscribers to 50/50 ratio or whatever you need.

For example, we added an email and after that, we have prepared two emails and want to test which one has better results (you can use random split to test as well). So, we add a random split after the email and divide our subscribers into two groups. As mentioned we can set the percentage of each branch and then add our prepared emails.

Note: Emails don't always have to be prepared, you will be able to create one on the spot as well.

SMS message

You can also add SMS messages in the automation series. Just choose it from the ''+'' icon drop-down and enter message title, subject line, and message in the left-sidebar.

Join

After the IF condition or Random Split, you can also join branches. You can use that to end series or continue to send messages to both branches. 

End

Every automation must be completed with the End condition in order to be activated.

After you have built automation series the only thing left to do is to activate your series. You can do that by clicking on the Start automation button on the bottom row on the right.

When activating an automation series by clicking on the Start automation button you will be presented with an option to add/skip past recipients to the flow. You will see this message:

  • Skip Past Events — only future changes in the list will be counted as the trigger

  • Add Past Recipients — existing contacts that fit the trigger criteria will be added to the automation series as well as the contacts that will fit the criteria later


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